Booking guide
To compare draw bot rentals, ask each operator to confirm physical pen-on-paper drawing, your exact venue, staffed drawing hours and the artwork included. Send the same event brief to each provider, then compare their written quotes before you book.
We recommend comparing the complete event setup, including how guests join the queue and collect their portraits. Start with the operator directory and its stated service areas. Our listing selection policy explains what a website review establishes and what you still need to confirm.
Find an operatorAsk to see a recent event video and a finished sample in the style you want. Confirm that a robotic arm moves a pen across paper. Ask the operator to identify any digital images or photo prints offered alongside the physical drawing.
Record in your comparison: The drawing method, portrait style and what each guest receives.
Give the venue name, city and event date. Ask for confirmation that the company can fulfil that booking, including any travel arrangements. If another team will deliver the service, ask who that team is and who remains your booking contact.
Record in your comparison: The business taking the booking, the on-site team and travel inclusions.
Share the expected guest count and whether people will arrive together or throughout the event. Separate setup access from the hours guests can use the station. Ask for a realistic estimate for the quoted robot count, drawing style and paper format, including time to help guests and handle repeats.
Record in your comparison: The staffed drawing window, estimate assumptions and when the queue closes.
Confirm who captures photos, explains the choices, manages the queue and hands over completed portraits. Ask how the operator handles a repeat drawing or a technical interruption. Check who brings the station furniture and removes the equipment afterwards.
Record in your comparison: Attendant duties, supplied equipment and the support plan.
Ask for a layout that allows room to draw, watch, queue and collect portraits. Share the loading route and supplier access window. Request the power and connectivity requirements for this particular setup, and confirm who arranges each with the venue.
Record in your comparison: The agreed footprint, access times, power and network arrangements.
Request a sample at the proposed paper size. Ask which elements are printed on the card and which the robot draws. Confirm the portrait style, logos, event text and any digital extras, then agree who approves the proof and when.
Record in your comparison: The sample format, included artwork work, proof approver and deadline.
Compare robot count, drawing hours, attendants, travel, setup, removal, paper and artwork against the same event brief. Ask the operator to identify optional extras. Check payment terms, additional hours and what happens if access is delayed or the event date changes.
Record in your comparison: Confirmed inclusions, optional extras and the booking terms.
Ask what information is collected, where it goes, who can access it and when it is deleted. If portraits appear on a screen or online gallery, ask how guests agree to that. For lead capture, clarify the separate marketing permission process and who receives the data.
Record in your comparison: The operator’s privacy notice, guest choices and a contact for data questions.
Start with your date, name, email and venue. Share the following planning details as you have them; say what is still undecided. You can use the same brief when speaking with different operators.
Edit the text below, then copy it into an email to your chosen operator.
Keep the event brief beside each quote. Mark what is confirmed, what costs extra and what still needs an answer. If one proposal changes the drawing hours, artwork or staffing, ask the provider to explain how that affects your guest experience before comparing it with another offer.
Our recommendation: agree on how guests will join and leave the experience as well as what the robots draw. A clear queue, collection point and finish time belong in the plan you share with the venue.
For Niagara, Hamilton, Halton or the GTA, our Ontario Draw Bot listing describes the service we operate ourselves. For other locations, use the directory’s stated coverage as a starting point and confirm your venue directly.
You enquire and book with the operator. Our directory privacy page explains the handoff to their website; ask each provider for its own guest-photo and event-data policy.
Operators use these names for related robot portrait experiences. The hardware, software, drawing styles and rental packages can differ. Compare the actual drawing method, sample portraits and event service behind the name.
Ask what the operator means by that term and have them explain their expected output within your agreed drawing window. Confirm any limits on paper, repeat drawings or digital extras. A package name alone does not establish how many guests can take part.
Confirm whether the operator supports that approach. Ask how each drawing is matched to its guest, where finished portraits are kept, and what happens to anything uncollected when the station closes.
No. Listings reflect published service information reviewed for the directory. Contact the operator to confirm your date, venue coverage, equipment availability and booking terms.